Google Calendar

What is Form Director?

Form Director is a G Suite add-on that directs data submitted from Google Forms to applications like Google Docs, Forms, Sheets, Contacts, Calendar, Tasks, Email, Trello, Slack, QuickBooks etc.


It is available in the G Suite Marketplace and Chrome Web Store. Please check installation instructions to install the add-on.

What is Google Calendar?

Google Calendar is a time-management and scheduling calendar service developed by Google

Google Calendar suggests meeting times and integrates seamlessly with Gmail.

Shareable calendars designed for teams.

Use Case(s)

> Create Google Calendar Events on Google Form Submission

Google Forms

Create Event on Form Submit

Form Director

Google Calendar

Demo Video: How to create Google Calendar Event from Google Form submission?

Setting up Google Calendar in Form Director

Choosing App and Service

  • Select Google Calendar from the list of applications
  • In order to create an event select Create Event under Service

Choosing Calendar

  • Choose the Calendar from the list of calendar in which you need to create event

What is All Day Event?

  • Choosing All Day Event will create event for the whole day
  • Note: If you are creating a Full day event, you do not need to enter start time and end time of the event




Configuring Time Zone

Google Forms' Date and Time fields do not keep timezone information.

So you need to provide time zone settings to create events on correct time as per time zone.

  • It requires the users time zone to create Calendar events correctly.
  • There are two ways you can configure your time zone
  1. Single
  2. Multiple

Single

This method allows to Configure your time zone in the add on.

  • Choose your time zone in the list of time zones
  • By Default Form Director will try to guess your time zone

If all your Google Form users are from same time zone you can use this method

Multiple

This method allows the Form Submitter to choose his time zone

  • Choose the list of time zones you need to insert in the Google Form
  • Choose which Form Field accept time zone value, you can also create a new Form Field which can collect time zone value
  • Click on Setup timezone in form to insert the time zone form field

If your Google Form users are from different time zones you can use this method

Adding Guests to Calendar Events

  • Specify the list of people you need to add as Guest to the Event

Note : Emails Address should be comma(",") separated

Sending Event Invitation to Guest

  • Turning on Send event invitations will send invitation to your event to the guests

Choosing event color

  • Choose in which color your event should appear in the list of colors

Add Conference

Add a Hangouts Meet conference by enabling "Add Conference" under Advanced Calendar Services

Add Visibility

Choose the visibility of the event by enabling "Add Visibility" under Advanced Calendar Services

  • "Default" - Uses the default visibility for events on the calendar. This is the default value.
  • "Public" - The event is public and event details are visible to all readers of the calendar.
  • "Private" - The event is private and only event attendees may view event details.

Add Reminder

Add a reminder to remind yourself and your guests before the event starts

Type

Choose in which way you need to remind, there are two ways

1.Remind through Email.

2.Remind through Notification

Duration

Specify before how much time you should be reminded

Period

Choose when to remind, you can configure to remind before minutes, hours, days and weeks

Setup Mapping

  • Mapping of form fields to that of Calendar fields is to be done in order to create an calendar event
  • Click on the add icon to add new mapping
  • Once you have done mapping you can save the service
  • Note : Mapping should be done between app field and form field of same type.

Supported Application Fields

  • Title - Name of the Event
  • Start Date - Date when the Event Starts
  • Start Time - Time when the Event Starts
  • End Date - Date when the Event Ends
  • End Time - Time when the Event Ends
  • Description - A detail about the Event
  • Location - Location of the Event
  • Attachments - Add attachments to events by mapping the app field to a file upload Field

Note: Start time and End time are not required All day event