Send Invite Letters

Use Case: Send Invite Letters

Generate Invite Letters from a templated Google document and send to customer via email on submission of Google Form.

step 1: Prepare INVITE Template

Below is the template of Invite Letters written as Google Doc.

Please note the dynamic fields in ${field} format. These will get replaced with actual values submitted in the form based on the mapping configured in Form Director.

Party Invitation

Step 2: Prepare a Google Form

Prepare a Google Form that collects proposal inputs such as guest name, address, email, function name, date, time etc.

See below for the Google Form.

Step 3: Configure Form Director

Configure Form Director with "Google Docs" Publish Document service.

  • Install Form Director from Gsuite Marketplace
  • Open Form Director and select Google Docs from the list of apps

  • Choose a template in which the fields need to be mapped.
  • Choose the folder in which the output should be saved.
  • Click on Setup Mapping and assign the app fields to the corresponding form fields.
  • Select the type you need to attach PDF of Document

  • Click on Edit Email Template and customize your email template so that you will receive the notification mail according to the email provided in the template.

Step 4: Test the form

Test the form by submitting sample data on the form in step 2.

Adjust your Template, Form Director configuration for Fields mapping, Email templates etc., till you get to the perfection of output and email that you wanted.

Sent Invite Letters : Form Link

Generated sample PDF Output :

Party Invitation_16_02_2019_07_10 AM.pdf

Step 5: Roll it out.

Start using the Google Form and roll it out to other users or your audiences as appropriate.

That's it.

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