Google Chat/ Hangouts

Google Forms to Google Chat/ Hangouts: Send messages to Google Chat/ Hangouts on Google Form Submission

What is Form Director?

Form Director is a G Suite add-on that directs data submitted from Google Forms to applications like Google Docs, Forms, Sheets, Contacts, Calendar, Tasks, Email, Trello, Slack, QuickBooks etc.

Installation:

It is available in the G Suite Marketplace and Chrome Web Store. Please check installation instructions to install the add-on.

What is Google Chat/ Hangouts?

Google Chat/ Hangouts is a communication software developed by Google. Originally a feature of Google+, Hangouts became a stand-alone product in 2013, when Google also began integrating features from Google+ Messenger and Google Talk into Hangouts.

Google Forms to Google Chat/ Hangouts: Use Case(s)

> Sends message to Hangout Rooms

Google Forms

Sends message to Google Chat/ Hangouts Chat on Form Submit

Form Director

Google Chat/ Hangouts

how to set up Google Chat/ Hangouts

  • Name your service
  • Choose Hangout from the list of Applications
  • Choose Send Message (Webhook) under services

Configuring Google Chat/ Hangouts

Hangout/Google Chat sends messages to Chat Rooms using to services.

Send Messages through Webhook

Provide your webhook URL.

How to get WebHook URL?

From the chat room menu:

  1. Select Configure Webhooks

2.Click on ADD WEBHOOK.

3.Fill in the name field and optionally the avatar URL field.

4.Click SAVE.

5.Copy and provide the webhook URL in Form Director

Mapping

  • Mapping of form fields to that of app fields is to be done in order to send messages with your form data.


  • Click on the edit mapping


  • Once you have done mapping you can save the service


  • Note : Mapping should be done between app field and form field of same type.

Finish setting up

  • Save service

You are all set to send messages to Hangout on your Google Form submission

Submit the Form

Submit the Google Form

See Google Chat/ Hangouts