Global Approval

What is Global Approval?

Form Director's Global Approval feature streamlines team collaboration by integrating approval workflows directly into Google Forms. This ensures that all configured services within a form are executed only after receiving the necessary approvals, aligning actions with organizational standards and strategic goals.​

How Global Approval Works:

Upon a form submission, an approval flow is initiated. The designated approver reviews the submission and grants approval. Once approved, all associated services configured in the form are executed.

Setting Up Global Approval 

Access Global Approval Settings:


Enable Approval Requirement:

Authorization:

Authorization:

Configure Basic Settings: 

Approval Condition: Choose when services should be executed in relation to the approval process:

Approval Methods: Select the desired approval method(s):​

Requester Details: Provide the Requester's Name and Email. Use the insert icon to dynamically select form fields for these details.

Configuration:

The major steps involved in the configuration are

Send Approval Request:

Send templated email approval requests to recipients.


Notify on Approval:

Send templated email to recipients when approved.

Notify on Rejection:

Send templated email to recipients when rejected.

Send Intimation to:

Send templated email to recipients about intimation.

Click on Done to confirm the config.

Sample Email Template

Click on Done to confirm the config.

Number of Recipients Required for Execution (Min. Approvals Needed)

Users can now set the minimum number of recipients needed for approvals. The Form Director app will check if the required number of approvals is met before proceeding.

Note: Form Director will only proceed with executing services after the specified number of recipients have approved. Whenever a recipient approves or rejects, the system will send an approval or rejection email if configured. However, the services will only be executed once the configured number of approvals has been reached. 

Save the Global Approval settings

One-click Approval vs Approval with comment

One-click Approval:

If you have checked one-click approval/rejection checkbox in service settings, you will receive an email with one-click Approve/Reject button

Approval with comment:

If you have unchecked one-click approval/rejection checkbox in service settings, you will receive an email with Approve/Reject button

Form Submission Approval Flow

Submit the Google Form.

Approval Request Email:

Approve:


Reject:


 

The approval status will get updated on the service header on response sheet:

Notify Email:

Approved/Rejected by Email: