Automate with Google Forms as an Educator
Google Forms can be used in the education field for several purposes like student information, conduct assessment, etc. Let us look into some of the ways how Google Forms can be used efficiently in the Educational field.
Collect Student Information
Consider you are a teacher of a particular class with around 60 students. Now you need all your student detail to be registered in the school's student portal. For this, you need to collect all the information from them and save it in a spreadsheet so that it can be used whenever required. This process can be automated using Google Forms.
Once the candidate submits the form
The submitted data should be saved in a spreadsheet.
Also, an email needs to be sent to you when the form is submitted along with the data.
How Form Director can be used here:
Here you can automate the process using Form Director.
The Google Form is configured with the Google Sheets app using Form Director.
Create and add a Google Sheet template and map it with the form fields.
Once the candidate submits the form the data will be saved in the configured spreadsheet.
Email templates can be configured as per the requirement so that the teacher receives an email along with their form submission details once they submit a form.
Apps used:
Lesson Plans
Consider you are a teacher and you are handling science subject for your students. Before taking a class to the students your lesson plans need to be approved by the school management. Once it is approved you can take a class for your students. Here you can use Google Forms to prepare lesson plans.
Once you submit the form
The school management should receive an email with the generated document.
Also, you should receive an email with the form submission details.
How Form Director can be used here:
Here you can automate the process using Form Director.
The Google Form is configured with the Google Docs app using Form Director.
Create and add a Google Docs template and map it with the form fields.
Once you submit the form the data will be saved in the configured Document.
Email templates can be configured as per the requirement so that the management receives an email once you submit a form.
Apps used:
Conduct Assessment
Consider you are conducting an assessment for your students. Once the student submits the assessment he/she should receive an automated email about the form submission. Also, the submitted assessment details should be sent to the teacher via email. Here you can use Google Forms to collect information.
How Form Director can be used here:
Here you can automate the process using Form Director.
The Google Form is configured with the Google Sheets/ Google Docs app using Form Director.
Create and add a Google Sheet/ Google Docs template and map it with the form fields.
Once the student submits the form the data will be saved in the configured Google Sheet/ Google Docs.
Email templates can be configured as per the requirement so that the student receives an email notification about the assessment is completed.
Also, the Email Template needs to be configured to send the generated document to the teacher via email.
Apps used:
Certify Student - Participation, Completion
Consider you are conducting an online certification program for your students. You need to provide two types of certificate to your student's participation certificate, completion certificate. If a student only participates in the program he/she should receive only the participation certificate. If the candidate participates and completes the program then he/she should receive the completion certificate. Here you can use Google Forms.
How Form Director can be used here:
Here you can automate the process using Form Director.
The Google Form is configured with the Google Slides/ Google Docs app using Form Director.
Create and add a Google Slide/ Google Docs template and map it with the form fields.
Once the student submits the form the data will be saved in the configured Google Slide/ Google Docs.
Email templates can be configured as per the requirement so that the student who participates will receive the participation certificate & the student who completes the assessment will receive the completion certificate based on the data from the form submission.
Apps used:
Register Student to Calendar Events
Consider you are a teacher and you need to teach your students remotely online due to this pandemic situation. You need to create a calendar event in your student's calendar with an invite link for the online class.
Once you submit the form
A calendar event should be created with a meeting link and it should be notified to your student via email.
The candidate should click the meeting link and join the class. This process can be automated using Google Forms.
How Form Director can be used here:
Here you can automate the process using Form Director.
A Google Form is created & configured with the Google Calendar app using Form Director.
Create an Event invitation.
You can submit the form along with the event invitation and student emails.
Once the form is submitted a calendar event will be created in the student's calendar.
Also, the email template needs to be configured in such a way that an email needs to be sent to the student once the calendar event is created with the meeting link.
Apps used:
Generate a Resume
Consider, your students need a well-structured resume to apply for a job. You can create a Google Form and ask your students to submit it. Once the student submits the form, it should create a resume with all the information the student enters during the form submission. This should be sent to the student via email. This process can be automated using Google Forms.
How Form Director can be used here:
Here you can automate the process using Form Director.
The Google Form is configured with the Google Docs app using Form Director.
Create and add a resume template and map it with the form fields.
Once the candidate submits the form the data will be saved in the resume template.
Email templates can be configured as per the requirement so that the candidates receive an email along with the resume once the form is submitted.
Apps used:
Attendance Tracking
Consider you are in charge of a particular class. You need to handle the attendance of the particular class. Once a student enters the class he should submit an attendance form and this data should be saved in a spreadsheet. Also, a message should be sent to a common communication group. This will be helpful to track his attendance easily. This process can be automated using Google Forms.
How Form Director can be used here:
Here you can automate the process using Form Director.
The Google Form is configured with the Google Sheets app using Form Director.
Create and add a Google Sheet template and map it with the form fields.
Once the student submits the attendance form the data will be saved in the configured spreadsheet.
Email templates can be configured as per the requirement so that the students receive an email once he/she submits a form.
Aso, a notification message needs to be sent to a communication group in Google Chat/ Hangout.
Apps used:
