Enable timezone for

Calendar

How do I enable timezone to accept form submissions from international users to create Google Calendar Event?

One of the apps in Form Director is to connect with Google Calendar and create event based on submitted data from Google Forms.

It is easy to configure "Google Calendar" as an App and select "Create Event" as service. Then pickup a Calendar from list of available calendars. And configure the mapping of Form Fields and App Fields normally.



This works fine with users responding to Google Forms from the same timezone. However, when you have international users/ customers responding to your Google Form, the timezone of your Google Calendar gets mixed up with your users' timezone and the events get created in different time than expected.

This is because the plain Google Forms' date and time fields does not have timezone in-built. It always captures the date and time in local timezone of your user. So it becomes challenge to handle the timezones correctly and record events with correct start and end date times.


In Form Director, we are addressing this by providing a timezone settings. Using the timezone settings, you can setup the timezones of your users.

Configuring Time Zone

There are two ways you can configure your time zone

  1. Single
  2. Multiple

Single

This method allows the Configure your time zone in the add on.

  • Choose your time zone in the list of time zones
  • By Default Form Director will try to guess your time zone

If all your Google Form users are from same time zone you can use this method

Multiple

This method allows the Form Submitter to choose his time zone

  • Choose the list of time zones you need to insert in the Google Form
  • Choose which Form Field accept time zone value, you can also create a new Form Field which can collect time zone value
  • Click on Setup timezone in form to insert the time zone form field

If your Google Form users are from different time zone you can use this method

The picture here shows the sample field in the form after setting up the timezone.

Now, your international users can submit form responses and those gets created into your calendar without any timezone issue.

Let us know if you have any feedback by clicking on "Contact Us"