Webex

Google Forms + Cisco Webex Integration

Create meetings/ Add registrants / Send messages in Cisco Webex on Google Form Submission.

What is Form Director?

Form Director is a Google Workspace add-on that directs data submitted from Google Forms to applications like Google Docs, Forms, Sheets, Contacts, Calendar, Tasks, Email, Trello, Slack, QuickBooks, etc.

Installation:

It is available in the Google workspace Marketplace.

Please check installation instructions to install the add-on.

What is Webex?

Cisco Webex is a video conferencing and collaboration product suite.

Cisco Webex products provide capabilities including online meetings, team messaging, and file sharing.

Google Forms to Webex: Use Case(s)

> Create meetings in Webex on Google form submit.

> Add registrants to Webex meetings, and conferences on Google form submit.

> Send messages to Webex rooms on Google form submit.

How to set up Webex with Google forms?

  • Name your service.

  • Choose Webex from the list of Applications.

  • Choose a service under services.

Configure Form Director with your Webex account

  • Click on Connect.

  • Mention your login credentials.

  • Click on Accept.

  • Verify with Webex (beta) is connected.

Mapping

  • Mapping of form fields to that of app fields is to be done in order to create meetings using the form data.

  • Click on the setup/edit mapping.

  • Once you have done mapping you can save the service

  • Note: Mapping should be done between the app field and the form field of the same type.

Notification

  • Notify your audience with success or error notifications.

  • Switch on Send Email to send an email during execution.

Email Template

  • Send your own customized emails on form submission to your audience.

Attachment

  • Select the attachment to the email from the file upload in Google Forms.

  • Click Pick Drive Files to attach files to the Email.

Finish setting up

  • Save service

You are all set to create the meeting in Webex on your Google Form submission.

Execution of service

  • Submit the Google Form.

  • This Form Submission executes your service in your configured Webex account.

See created meeting in Webex

  • Check the upcoming event created in Webex.

  • Click on the upcoming meeting and view the details of the meeting.