Embedded Files
Google Forms + Webex by Cisco Integration
Create meetings/ Add registrants / Send messages in Webex by Cisco on Google Form Submission.
How to integrate your Google Form with Webex?
How to integrate your Google Form with Webex?
You can integrate Google Forms with Webex using Form Director. Form Director enables you to connect Google Forms with Webex, allowing you to create meetings/ Add registrants / Send messages based on form responses.Â
When a user submits a Google Form, the responses are automatically sent to Webex, where meetings/ registrants are created accordingly.
What is Form Director?
What is Form Director?
Form Director is a Google Workspace add-on that directs data submitted from Google Forms to applications like Google Docs, Forms, Sheets, Contacts, Calendar, Tasks, Email, Trello, Slack, QuickBooks, etc.
Installation:
It is available in the Google workspace Marketplace.Â
Please check installation instructions to install the add-on.
What is Webex?
What is Webex?
Webex by Cisco is a video conferencing and collaboration product suite.Â
Webex by Cisco products provide capabilities including online meetings, team messaging, and file sharing.Â
Google Forms to Webex: Use Case(s)Â
Google Forms to Webex: Use Case(s)Â
> Create meetings in Webex on Google form submit.
> Add registrants to Webex meetings, and conferences on Google form submit.
> Send messages to Webex rooms on Google form submit.
Google Forms
Google Forms
Create meetings/ add registrants/ send messages to Webex on Form Submit
Create meetings/ add registrants/ send messages to Webex on Form Submit
Form Director
Form Director
Webex
Webex
Demo Video: How to integrate Google Forms with Webex?
Demo Video: How to integrate Google Forms with Webex?
Service 1: Create Meetings
Service 1: Create Meetings
Name your service.
Choose Webex from the list of Applications.
Choose a service under services.
Configure Form Director with your Webex account
Click on Connect.
Mention your login credentials.
Click on Accept.
Verify with Webex (beta) is connected.
Mapping
Mapping
Mapping of form fields to that of app fields is to be done in order to create meetings using the form data.
Click on the setup/edit mapping.
Once you have done mapping you can save the service
Note: Mapping should be done between the app field and the form field of the same type.Â
Notification
Notification
Notify your audience with success or error notifications.
Switch on Send Email to send an email during execution.
Email Template
Email Template
Send your own customized emails on form submission to your audience.
Attachment
Attachment
Select the attachment to the email from the file upload in Google Forms.
Click Pick Drive Files to attach files to the Email.
Finish setting up
Finish setting up
Save service
You are all set to create the meeting in Webex on your Google Form submission.
Execution of service
Execution of service
Submit the Google Form.Â
This Form Submission executes your service in your configured Webex account.
See created meeting in Webex
See created meeting in Webex
Check the upcoming event created in Webex.
Click on the upcoming meeting and view the details of the meeting.
Service 2: Add a meeting registrant
Service 2: Add a meeting registrant
Mention the service name.
Select the application as "Webex".
Select the service as "Add a meeting registrant".
Authenticate with Webex.
Mapping
Mapping
Click Setup Mapping and setup the mapping.
Mapping of form fields to that of app fields is to be done in order to create items on form submission.
Click on the add icon to add new mapping
Once you have done mapping you can save the service
Note : Mapping should be done between app field and form field of same type.Â
Notification
Notification
Notify your audience with success or error notifications.
Switch on Send Email to send email during execution.
Email Template
Email Template
Send your own customized emails on form submission to your audience.
Attachment
Attachment
Click Pick Drive Files to attach files to Email.
Add attachments from previous service results.
Select the required service result.
Finish setting up
Finish setting up
Save service
You are all set to create Items on your Google Form submission.
Submit the Form
Submit the Form
Submit data in the Google Form.
Guest added to meeting
Guest added to meeting
Service 3: Send Message
Service 3: Send Message
Mention the service name.
Select the application as "Webex".
Select the service as "Send a message to room".
Authenticate with Webex.
Mapping
Mapping
Click Setup Mapping and setup the mapping.
Mapping of form fields to that of app fields is to be done in order to send message on form submission.
Click on the add icon to add new mapping
Once you have done the mapping, you can save the service
Note : Mapping should be done between app field and form field of same type.Â
Notification
Notification
Notify your audience with success or error notifications.
Switch on Send Email to send email during execution.
Email Template
Email Template
Send your own customized emails on form submission to your audience.
Attachment
Attachment
Click Pick Drive Files to attach files to Email.
Add attachments from previous service results.
Select the required service result.
Finish setting up
Finish setting up
Save service
You are all set to create Items on your Google Form submission.
Submit the Form
Submit the Form
Submit data in the Google Form.
Message Send to a Webex Room
Message Send to a Webex Room
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